listening

This is better than being polished

“I was struggling to find words.”

Vince, one of our Executive Coaching clients wrote that in an email that he sent along with the video of an extremely difficult conversation he had with a group of very unhappy individuals who felt they had experienced a great injustice.

He wanted to show us how, in an hour, this extremely distrustful group transformed into a smiling, grateful, warm, and unbelievably appreciative group of individuals who beamed at him with great friendliness.

It was remarkable to see.

Vince’s journey has been a fascinating one. He is a deep man, a good man.

Like many who come to us for Executive Coaching, his goal was to have executive presence and polish.

Isn’t it funny that now, after his coaching, he is writing about struggling for words? It sounds like he’s not “polished”. You would think he didn’t achieve his goals.

Yet Vince achieved something that goes way beyond.

Earning the audience’s attention

“I can feel it. People’s minds get very quiet when I start to talk. They’re totally quiet until I’m completely finished. They’re really listening to me.”

Mateo, a recent graduate of Mastering Virtual Presentations, wrote that to me last week.

Why are they quiet? Because they turned off all thinking.

When do audiences do that?

How to talk to someone who doesn't want to talk to you

Victoria leads a high-level Engineering team. It’s vital to her team that Sales doesn’t promise the customer anything Engineering can’t deliver.

It wasn’t going well. Engineering was no longer being invited to meetings involving Sales. That’s putting it mildly. Engineering was told to “stay out.” The relationship with Sales had gotten extremely contentious, to the point where the door was completely shut.

Victoria showed up for the Causative Communication workshop wanting to know how to communicate effectively with these people. How do you talk to someone who doesn’t even want to talk to you?

Her big focus was on finding out, “What do I say?”

She honestly believed she understood the Sales position and needed to get them to listen to her. She also knew they weren’t open to hearing anything.

Neon lime-green shoes and the art of listening

Yesterday, driving to the office, I saw a tall woman crossing the street. It was 8 am, sun was shining, 59° outside.

She was wearing short, light blue shorts, a large, purple puffy down ski jacket, a maroon woolen hat topped with a big pom-pom and long flaps that came over her ears, and bright, neon lime-green running shoes.

It made me think about listening.

And I was thinking that, if I really wanted to understand her, if I really wanted to be able to communicate with her, how fun it would be to suspend all judgment and simply listen and understand why from her point of view.

No thinking, “It’s too cold for shorts! And way too warm for a ski jacket! And never cold enough for a woolen hat here in California. And those fluorescent lime-green shoes, you can see them from two blocks away!”

It’s so important in listening that there’s no thinking.

Wearing your thoughts on your face

“She gets very defensive whenever I ask her a question.”

Vincent was describing Vickie, the Executive Vice President who had just cast the deciding vote to veto Vincent’s promotion to Vice President.

Vincent was complaining about how difficult Vickie was just to talk to. And he was trying to get her to understand how qualified he was to be a VP.

From his perspective, the problem was …. Vickie.

And, it was true. She did get defensive with Vincent. He visibly irritated her.

But Vincent had identified the wrong root cause for why Vickie reacted this way to him. As you know, if you have the wrong root cause, you’ll get nowhere.

What was Vincent not seeing?

The art of knowing without seeing

Alisa had an important presentation before our second Mastering Virtual Presentation Skills coaching session. She decided to try what she learned instead of her normal routine which is to look at her notes or her slides.

Afterward, Alisa made a brilliant observation, “The results exceeded expectations. Looking into the camera made me tune into their voices, how their voices sounded.”

I asked her, “What did the voices tell you?”

Alisa said, “I could tell they were warm, receptive, interested and engaged. I didn’t need to see their faces.”

Alisa is right. Human voices, when you really tune in, tell you everything.

Mastering the outcome before the outcome

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Over the past few weeks, I’ve been writing a series about what real listening and acknowledgements are all about.  The emails I’m getting from readers as they put these ideas into action are nothing short of celebrations.

 I’m also still getting emails from people who think the reason I recommend this approach is because it “works”.  Well, it does “work”. But I want to give new definition to what “works” means.

“Works” to most people means getting the outcome they want.  

My definition of “works” is simple.  “Works” means I’ve reached a tremendous understanding between me and the other person.

Yes, I am outcome-driven and others are never misled or unclear about the outcome I want. 

But what I MOST want from a conversation or meeting is a real depth of understanding to flow between us. 

I simply believe in and value the magic of understanding.  It’s what drives me.  When that happens, the outcome takes on a life of its own and it’s always good.

But my definition of understanding is frequently much deeper than most people’s.

I’ve heard others say, “We understand each other, we just don’t agree.”  But I can tell from their tone that they’re missing that great feeling REAL understanding brings.  They haven’t gotten the other person to fully understand them and they don’t understand the other person sufficiently to feel REALLY good. Real understanding results in feeling REALLY good.  You can check your own feelings to see how good you feel.

Agreement is a byproduct of incredible understanding. The outcome you achieve is also a byproduct of understanding.  When you know this, you can focus on making happen what’s really important.

And then you can create profoundly excellent, beautiful communication between you and the other person that results in real understanding.

That is such a beautiful outcome in its own right.  The outcome before the outcome.

Yes, it’s true that when you have another person thus engaged, you can persuade them.  Their minds are open.  And so is yours.  And so, good outcomes happen.

When you step back and study the natural laws that apply to all human beings, to all humanity, it becomes clear that what really creates agreement is the depth of understanding you create.

I see often how people distract others from really understanding them.   They’re filled with anxiety, they’re tense, uncomfortable.  They overwhelm others with details.  They’re demanding, forceful, their affinity is too low.  They’re not clear.  They’re not listening so no one listens to them.  They’re not acknowledging others’ point of view and so others get resentful.

I don’t have room in one article to list all the mistakes people make.  They are TRYING to be understood.  They are TRYING to understand.  But unknowingly they put barriers in their own path and then don’t know how to overcome them.

They stop SHORT of achieving the depth of understanding I’m talking about.  And then they’re unhappy about the “outcome”.

When you really learn how to express yourself, and how to respond extremely well to what others say, they relax and begin to understand you, they become open.  It looks like a miracle.  It is.

This week try this:  Pick a conversation.  Go for a deeper level of understanding.  Make THAT your “outcome”.  Wait for the magic.

Tell me about it.

Next week I’m going to tell you a story of something people said “couldn’t be done.”  And it was.  Way better than expected.  With understanding. 

Be the cause!

The two most powerful words in any language

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Fred burst in like a tornado 15 minutes late for the workshop, disrupting the flow.

“Sorry I had to be late,” he said.  His voice carried no tone of apology.

Then he went on to explain that “they” were mandating that he take this workshop. But as an SVP with great experience, he’d already taken thousands of workshops “just like this one” and didn’t feel like it was “a good use” of his time.

Then he sat back and waited for my reaction.

I simply said, “I understand.”

His eyes searched my face.  But all they found was understanding.  Why?  

Because I understood.

He looked at me disbelievingly, waiting for more.  Waiting for argument. Waiting for disagreement. Waiting for me to defend what I was doing.  Waiting for me to “sell” him on the benefits of the workshop. 

I simply said, “Let me tell you what we’re working on.  I’m coaching each person individually.  You can observe to start and then decide if you’d like me to coach you.   You’re welcome to stay as long as you like, feel free to multi-task or take off whenever you want.”

Then I went back to where we had been, working with the other VPs and SVPs in the workshop.

I coached each one and then it was his turn.

I asked him, “Is there anything you’re interested in learning?”

By this time, he’d seen some miracles with the others and he said, “Yes, whatever you think it is I need to learn.”

So I told him what abilities he needed to develop and started to coach him as he practiced.

He completely changed.  He turned into the nicest guy.  I don’t know if I’ve ever had anyone more attentive or studious.  He worked hard, even harder than the others.  He was respectful towards me.  Almost like it was sacred.  He did well.

At the end of the workshop he asked me, “So what’s next? What’s our next step?”

I said, “We’re done for this workshop, that’s all they’ve scheduled.  If you’d like additional coaching, just let me know.”  And he said he did want more.

It was a beautiful rapport between us.

Do you see the trap I didn’t fall into?

Over the past few weeks, I’ve been publishing a series of articles . Articles about having conversations with people who are defensive, stubborn, not open to your ideas. (Read series from the beginning - The secret to melting resistance...)

We’ve been focusing on listening, something that’s often done poorly. There’s a lot of pretend listening and pretend understanding going on that would never produce the result REAL listening and understanding create.

I’ve been talking about the importance of suspending your own point of view while you listen and creating the outcome of really pure listening: you fully understand life from the other person’s point of view. 

Just as when you’re talking, you want them to fully understand life from your point of view.

Understanding is magic.

The word understand comes from an old English word understandan which literally means stand in the midst of.

This means that, for a moment, you are standing in the midst of their reality. Their reality SURROUNDS you.  Imagine that for a moment.

It’s not shallow.  It’s not superficial.  It’s not quick so you can get to your point.

It’s immersive.  It saturates your being.  It’s deep.  It penetrates your awareness. 

Once you do that, and your understanding is complete, and BEFORE you shift over to your own point of view, to expressing your ideas, it’s important to let them know you understand.

The two most powerful words in any language, when they are genuinely, sincerely spoken, are, “I understand.”

HOWEVER, they’re only powerful if they’re true.

They’re said many times a day with no understanding, no affinity, and this is reflected immediately, instantly in an inevitably and unmistakably dismissive tone of voice.

The other person can tell by your tone of voice exactly how much you understand them. And no number of words can convince them otherwise.

When someone’s talking to you, what they really want, more than anything in the world, is for you to receive their communication.  And what they long for is for you to understand it.  To stand in the midst of it with your whole being. 

The trap I did not step into with Fred was this:

After he said what he said at the start, I simply moved forward in the conversation toward my goal without making him wrong, without pushing back, without making myself “right” or making the workshop “right”.

I skipped it.  

I listened. I understood.

I really do understand. I’ve been imprisoned in many classes I didn’t want to take, in high school and many in college. It was painful.  Believe me, if there’s one person who understands the agony of sitting through a class you don’t want to take, it is me.  I felt for him.  I knew how awful it felt for him to be there.

So when I said, “I understand,” it was true.

And when he searched for some sinister element in my response to him, there was nothing there but pure understanding. I simply understood. I didn’t feel a need to prove it. Because my understanding was real and true, I knew he would see it.  When it’s real, you don’t worry about “projecting” it.

It was simple.

I understood him.  I let him know I understood him.  I invited him to observe.  Free to make up or change his mind.  Then I just moved on.  Forward.    

Because I didn’t step into the trap, he didn’t either.

That left him free to observe.  When people are truly free to observe, without being told what to think or see, they observe for themselves and you don’t have to “convince” them. 

When you let go of the lies we’ve been told about “what people are like”, when you master the ability to create REAL communication, when you fully grasp the power of REAL understanding, when you have the ability to receive their ideas and the ability to reach other human beings with your ideas, magic will happen.  It will surprise you.

Go for it.  Try it out. Let me know your success stories.  I love reading them. 

Be the cause!

The results from the listening experiment

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In last week’s article I suggested an experiment.  The experiment was to choose a conversation and listen in a way that is very, very uncommon.  To fully tune in. To forget about time.  To stop all thinking and just listen.  To listen with 100% of you.  For no other reason except to really hear them.

It was an experiment because it suspended any anticipation of what the results would be. The results would simply be what they were.

Well, I’m glad I asked you to do it.  My inbox has been a pleasure to open and to read about the results people all over the world wrote me.

They wrote they were surprised.

Surprised by the dramatic change of heart in the other person.

Surprised by the sudden and beautiful closeness they felt with the other person.

Surprised by the evolution of an extremely positive outcome, way more positive than they ever expected or hoped. 

Surprised by the other person’s overwhelming willingness and generosity.

Surprised by the incredible harmony between them.

Surprised by how fast it happened.

Surprised by how effortless it felt.  How natural.

It was a joy to read about all of the responses.  Each one unique and amazing.  Beautiful.

Keep in mind, and this is very important, none of these wonderful outcomes were WHY they did it.

They had no idea what to expect.  They weren’t anticipating anything.  They listened for one reason only – to hear the other person.  To feel they were really, truly communicating fully and well.  To create REAL communication.

Real communication is magic. 

The good news is that this magic has a recipe…a formula that you can use wherever you go. (This ”listening” phase of the Formula we’ve been focusing on is extraordinarily powerful.)

The Communication Formula is what we teach here.

Once you master the Communication Formula, it will never let you down. 

Trust the process.  Then let the magic of the moment simply sweep you away.

Next week I’ll talk about what to do next.

Be the cause!

The only reason to listen to someone

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I was staggered by the intensity and number of fiery responses that last week’s article provoked.  The article was about “using” listening as a “technique to get the outcome you want”.

The question I asked was, is it possible that when this is done, the relationship is damaged in some subtle but essential way?

I experienced two striking observations as I read all the responses.

The first is that absolutely no one likes to have this (the other person “using” listening to get to what they want) done to them.  No surprise if you think about it.

The second observation was this. The most impassioned responses were from people who are negotiating high-stakes outcomes. The ones who stand an extreme chance of winning or losing, whether in their professional or personal lives.

They recognized themselves in my article. They wrote that the article hit them in the head like a ton of bricks.

I admire these people. They’re focused. 

They hit on something fundamental, the reason many people stop listening. And that is this:   People stop listening because it feels like listening is moving you further and further away from the outcome you want.

Quite understandable.

And in these important situations, all you have to do is add the element of compressed time, and you drive quality listening out the door faster than you can chase out the speed of light.

The recipe for a listening disaster is when you have an outcome you MUST have, the other person disagrees, they’re not listening to you, they’re talking a lot about things you don’t want to hear … and you don’t have time. 

Now listen.

Few people can.

And why would you listen in that situation? It looks POINTLESS. 

You can easily see why people turn listening into a technique.  NOT listening doesn’t work (we find that out the hard way) and we feel we desperately need a technique in that moment to help us out.

I don’t use the word desperately lightly. What happens is people start feeling like they’re losing control. This makes them desperate.  And when they’re feeling like they’re losing control, they struggle to regain it with techniques and unusual solutions. Too many to list.

Here’s how it goes down.  As you listen it feels like the other person is controlling the conversation.  You’re losing more and more control. It feels horrible. You don’t want to let them control the conversation anymore.  It looks like suicide to listen because they’re driving toward a different outcome. You don’t want them to have any control at all. You get desperate to control it.

A person thinks, I need a technique that’ll get me back in control and get them to listen to me so I can get the outcome I want.

And then it’s a short step to, I’ll pretend to listen to them.

I understand how that feels. We all do.

The thing is, I deal in transformation, REAL transformation. And there’s a world of difference between techniques and natural laws.

I’ll write more about natural laws one day. They help you understand human beings, all human beings.  And they always work.  They’re much more grounded than techniques.  They’re filled with truth.

Today, we’ll touch on just one of these natural laws. Let’s examine the reason for high quality listening. The REAL reason, the only workable reason for humanity.

What does high quality listening mean?  ALL thinking gets in the way of listening. When you’re listening, really listening, you’re not thinking about your outcome. You’re not thinking about anything.

During REAL listening, you’re focusing 100% on totally understanding the other person. In three dimensions, seeing the world through THEIR eyes, their perceptions and their emotions, understanding them as richly and as fully as you can. It’s a FULL-TIME job for you to LISTEN while they’re speaking. There’s no room for thinking.  No room for anticipating.  It’s very in the moment.

The way it works, the way it’s SUPPOSED to work, is that during this time, the other person is 100% in control of the ideas on the table. You are simply receiving and understanding them as deeply as you can. That’s listening.  You’re letting them control it.  While they are speaking, you’re giving them full control. They control time.

The SKILL of listening is knowing this and granting them control while they’re talking.  You’ll get your turn.  But it’s their turn now.  If you’re never willing to give them 100% of this control, you’ll never really listen, you’ll never really hear.

I know, I know.  Give up ANY control?  That’s HARD!

So, why do it?

People who wrote me do it because:

  • Then they’ll listen to you.

  • It’s the only road to creating the outcome you want.

  • It’s the only chance you have.

All of those may be true. But having these as your reasons perverts real listening.

There’s only one reason to listen to someone.

Listen because listening is sacred.

I don’t mean that in a religious sense.

Listening is a ritual that’s older than any civilization we have.  A ritual is a series of actions performed according to a prescribed order.

Sacred means never to be broken, infringed, or dishonored.

Listening is a sacred ritual between human beings.  Recognized as such by every culture, all the way from primitive to civilized. 

Listening is sacred to humanity. 

No other reason. 

All cultures recognize this.  All humanity.

And when listening is held sacred by you, not because I say so, but because it’s a natural law of humanity, when listening is sacred to you, an amazing magic happens.  To you.  To them.  And I’m not talking about your “outcome”.  I’m talking about a magic between you and that other person that words could never express, a magic in that moment that transcends the “normal” human experience.  Communication starts to really work and real communication is magic.

Yes, it’s true. When the other person sees that you are treating their communications as sacred, they start treating yours as sacred also. Yes, that happens.  And it’s true you get a much better outcome.  Yes, it even opens the path to an outcome that turns out to be magical.

But don’t do it for that reason.  Those reasons change you in ways that aren’t really you.

Just do it because listening is sacred. That was decided long, long ago.

One amazing woman wrote me this after doing this with her daughter.  She wrote: 

“After listening to her, I found it impossibly easy to acknowledge her communication. I think my magical ingredient was 'interest'. I was genuinely interested in what she was saying. I also found it very easy to understand what she was saying. This occurred several times during our call. Each time I acknowledged her, she relaxed. I could feel it. I was happy that she felt understood. That was all that mattered. It was bliss.  Overcoming that reactive inclination to defend was bliss.”

Here’s an experiment for this week: 

Choose one of your conversations. When the other person is talking, forget about time.  Stop thinking.  Listen.  Listen with 100% of you.  For no other reason except to really hear them.

Let me know what happens.  I love getting your emails.

Next week I’ll write about what happens next.

Be the cause!

(Start from the beginning of the series - The secret to melting resistance...)