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Executive:
“Regarding that conference in Miami next week, I changed my mind and decided to go after all. I want to stay in that fabulous hotel everyone talks about. I know I’m booking that hotel at the last minute and I know the hotel is completely sold out and has been for weeks, but I need you to get me a suite there with a king-sized bed, with an ocean view and make sure it’s far from the elevators and above the seventh floor.”
Executive Assistant (60 minutes later):
“You’re all booked. Room 1050. Refrigerator will be stocked with all your favorites. And I let them know you’ll be checking in late and to hold the room no matter what.”
My article today is a tribute to my heroes in the corporate world: Administrative Professionals, also known as Administrative Assistants and, at the higher levels, Executive Assistants. It’s especially appropriate today, because today is Administrative Professionals Day.
Ruth had her mother pressed up against the refrigerator and was pushing a large knife against her Mother’s throat. Strung out by vicious crystal meth withdrawal, Ruth was screaming, “Where is your money!?” The mother was screaming back, “No! I’m not giving you any money! I gave you money for the last time. You just spend it all on drugs. I would rather die than give you any more money for drugs.”
I was on a “ride-along” with an Oakland police officer because I had been asked to deliver communications classes to the Oakland Police Academy. Since all my experience had been in the corporate world, I was there to gain experience with the types of real communications challenges they would be dealing with in their world.
In one intense week, I joined officers in investigating a homicide, chasing drug dealers, interrogating a stolen credit card suspect who swore she didn’t do it, responding to sexual abuse, talking young prostitutes off the streets and the scene in this kitchen that I will never forget.
Rich, the officer I was with, was calm. So calm, he actually created a powerful calming presence.
He spoke to Ruth. His voice was calm and filled with understanding. Rich said, “I know how you feel. It’s a feeling so horrible ripping you up inside, it would make you kill your own mother.”
There was a moment of quiet. A change was happening.
Kalasia was a nervous wreck. She was preparing for a presentation to the CEO. Her project was at a critical decision point. The CEO and senior leadership team would decide yay or nay whether her ideas for transforming the organization would succeed, or be shelved as irrelevant.
In her initial coaching video, you could see Kalasia actually wringing her hands as she spoke. Even her voice sounded unnatural, filled with fear as Kalasia strained to project a professional composure.
Kalasia started our coaching session saying, “I’ve been recording myself, I’ve made a thousand recordings and I hate them all, I hate seeing myself on video.”
I asked her, “What is the outcome you’re going for?”
No hesitation: “To convince them.”
Struggling with the treacherously self-sabotaging purpose “to convince”, and overly focused on her gestures, Kalasia had become a powerless woman, desperate for approval and trying too hard to make her ideas sound “convincing”.
The more artificial Kalasia became, the more nervous she got.
The purpose “to convince” is a trap.